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What You Need On Your Mileage Log

Mileage sheet

If you want to deduct mileage expenses on your taxes, you need to keep track of your mileage the right way. This means using a mileage log of some kind. The IRS states that mileage records must consist of:

  1. Mileage driven
  2. Dates of business trips
  3. Location driven
  4. Purpose

Without these four details recorded for each trip driven, the IRS is likely to throw out your claim for mileage deduction. They could even charge you fees and interest if you get audited. This is the biggest problem taxpayers face when claiming the deduction. They neglect to keep records throughout the year or the records they do keep are incomplete. Most people aren’t even aware of the strict requirements regarding mileage deductions.

You can print out a form like this and keep it in your glove box, remembering to write in the details on each trip.

Mileage Log
Right click to download this free mileage log

Or, to make it easy, you can use an online tool to help you log your mileage. Timesheets.com is a helpful tool to track attendance along with mileage to help log your reimbursable expenses. Everything is easily accessible on a timesheet so you can create reports within seconds for payroll.

Ready to try Timesheets.com? Start a free trial today!

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7 Comments

  1. Kimberly
    Kimberly June 13, 2017

    My name is Kimberly I live in Milwaukee Wisconsin and I drive to Waukesha Wisconsin to Big Bend Street every morning and every afternoon but I haven’t got travel time pay the company says the pay is in my hourly work I work for a home care provider and I was Wonder do I qualify to get paid to ride from Milwaukee Wisconsin to Waukesha everyday twice a day is it legal for them to put the traveling time into my work pay

    • Peggy Emch
      Peggy Emch June 21, 2017

      Generally, people don’t get reimbursed or paid travel time for their commute to work.

  2. Employees Can Deduct the Mileage Employers Don’t Reimburse – HR for Small Business
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    […] you need to do is keep a log of your odometer readings each time you drive for work. This is the document that the IRS will demand if you are […]

  3. How Much To Reimburse Employees For Mileage - HR, Payroll, and Employee Management Tips for Small Business
    How Much To Reimburse Employees For Mileage - HR, Payroll, and Employee Management Tips for Small Business June 12, 2018

    […] Employees need to keep track of their mileage for tax purposes. You can use apps like these to track your mileage. And be sure to keep all the necessary records on your mileage log. […]

  4. Thomas
    Thomas September 19, 2018

    What if a company dosnt reimburse any mileage when I travel out of state?

  5. Martin Poulsen
    Martin Poulsen August 6, 2020

    Can you give an example of how to log your purpose? Would IRS eg accept writing “sales meeting” without specifying with whom?

    • Lindsay Sommers
      Lindsay Sommers August 10, 2020

      Hi Martin, I would suggest that you actually speak with a Tax expert with your question

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