Missing timecards and incomplete timesheets are one of the biggest employee management hassles. Employees have to be paid for time they work, regardless of inadequate record keeping, and so, if timesheets are not turned in, someone has to go chasing after them. This can take up ridiculous amounts of time depending on the size and dispersion of a team.
If you’re a manager trying to reduce your wasted time, be proactive and offer your employees some of the following helpful tips.
1. Use a Post It Note
Put a sticky note on your employee’s monitor with a reminder to clock in. Consider switching out the color and messaging once a week so that the note doesn’t become just another decoration.
2. Set an Outlook Reminder
Set a reminder on your employees’ email program. When they start up Outlook or Apple mail in the morning, a message will pop up reminding them to clock in. Check out this tutorial to learn how to set a reminder in Outlook.
3. Set a Smartphone Alarm
For those that have their cell phones close at hand, consider setting a repeating alarm with a clock in message. Employees can set an alarm not only for the morning but also for the afternoon when they come back from lunch. The alarms can be set to go off for specific days of the week like Monday through Friday, or whatever the employee’s schedule is.
4. Add an Icon on the Desktop
If you’re using an online time tracking system, you can add an icon on the desktop that leads straight to the log in page. When employees start up their computers in the morning, they will see the icon and remember to click through. The icon helps to put the task front and center.
5. Make the Log In Page Your Home Page
Employees can set the browser’s home page to your timeclock’s login page so that before employees start their work the first thing they see is their time clock.
6. Add a Bookmark on the Bookmarks Bar
If you already have a favorite homepage, you can add a link right underneath the address bar of any browser for quick access. Type Ctrl D to add a bookmark and then sort it to the bookmarks bar. Make the bookmark bar visible by clicking the bookmarks button on your browser and then the selection to view the bookmarks bar.
7. Tout the Benefits
Many employees aren’t used to having to track time. If they have always written their schedule down on paper, it might be hard to adjust to a time clock system. They might appreciate the following benefits:
- Accurate, daily record keeping will make your life as a manager so much more efficient. Eliminating the need to calculate hours by hand and being able to import hours into payroll is a huge time saver.
- Previous time records are at the employee’s fingertips without having to ask for help from a manager.
- Employees can see their hours each week and budget better.
8. Reminder Email
Remembering to clock out can be hard too. A clock out reminder can be sent from within the employees’ Timesheets.com account reminding them to clock out.