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Important 2019 Filing and Other Dates

January 31

  1. IRS: File Form 940 – Annual Federal Unemployment Tax Return (FUTA). This applies to all companies. Note that if all FUTA tax was deposited when it was due, Form 940 may be filed by February 10.
  2. IRS: File Form 941 – Federal Quarterly Return. Note that this date is only valid if a business operates on a standard tax year.
  3. IRS: Form W-2 for Employees and Form 1099-MISC for Vendors and Contractors. Note that employers who are filing late may, under certain circumstances, request a one-time 30 day extension with Form 8809.
  4. IRS: Submit Form W-2 to the Social Security Administration (SSA). Note that employers who are filing late may, under certain circumstances, request a one-time 30 day extension with Form 8809.

March 1

  1. Compliance Alert: Post prior year’s summary of OSHA injuries and illnesses
  2. IRS: Submit Form M-1 to the IRS

March 4

  1. IRS: Send Form 1095-B or 1095-C to Employees

April 1

  1. IRS: Submit Form 1094-C and 1095-C or 1094-B and 1095-B (paper filings)

April 2

  1. IRS: Submit Forms 1094-C and 1095-C (electronic filings)

April 30

  1. IRS: File Form 941 – Federal Quarterly Return. Note that this date is only valid if a business operates on a standard tax year.

July 1

  1. Compliance: OSHA E-filing Requirement Deadline. Note: Verify if this deadline applies to your business which depends on your size and industry.

July 31

  1. IRS: File Form 941 – Federal Quarterly Return. Note that this date is only valid if a business operates on a standard tax year.
  2. IRS: Submit PCORI Payment (if applicable to your business)

October 15

  1. Compliance: Medicare Part D Notice of Creditable/Non-Creditable Coverage.

October 31

  1. IRS: File Form 941 – Federal Quarterly Return. Note that this date is only valid if a business operates on a standard tax year.

November 1

  1. Compliance: Check with Employees to see whose withholding allowances will be different for W-4 forms.
  2. Compliance: Third Party Sick and Fringe Benefit Payments (IRS Form 8922 for applicable employers. Independent contractors use Form 1099-MISC, and a partner uses Schedule K-1, Form 1065.)
  3. Annual health insurance open enrollment begins. Pass the word!

December 23

  1. Timesheets.com Tip: The IRS will have issued new guidelines on the Standard Mileage Rates. Make sure you’re ready for the change in January. Here is the notice for the 2019 rate changes.
  2. Timesheets.com Tip: Time to get your time off accrual policy in order for the new year. Do you need assistance setting up time off or making balance updates? Let us know so we can help!

December 31

  1. Compliance: Post workplace notices in central locations