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Tag: reimbursement

When Employers Have To Reimburse Employee Expenses and Mileage

have to reimburse employee expenses

While federal law does not require employers to reimburse employee expenses and mileage, some states, such as California, do. Furthermore, federal law does require that employers pay minimum wage. When the cost of the expense causes the employee to drop below the minimum wage, the employer does have to reimburse mileage and expenses.

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Deciding on a Mileage Reimbursement Rate for Your Company

More money, less money

Mileage reimbursement is not mandatory in the US (except in some cases). However, the IRS issues a yearly Standard Mileage Reimbursement Rate as a guideline for the following purposes:

  1. It is the rate employees use if they claim the mileage deduction at tax time.
  2. It gives employers a reasonable reimbursement rate based on current research.
  3. The rate is used to figure the minimum wage for employees who kickback money from their own pockets.

Some people want to know if they can reimburse less than the standard mileage rate. Others want to know if they can reimburse more. The answer is yes to both.

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If Employers Don’t Reimburse, Employees Can Claim Mileage Deduction

Mileage reimbursement is not mandatory in the US (in most cases), however, the IRS issues a yearly Standard Mileage Rate for use by employees and employers in the following ways:

  1. The rate gives employees a rate to use when they claim mileage deduction at tax time.
  2. It gives employers a reasonable reimbursement rate based on current research.
  3. The rate informs employers of the amount employees kickback for minimum wage considerations.

The rate gives employees a chance to get compensated either through payment by the employer or as a deduction for business related mileage on their taxes.

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