The Hourly Timesheet
The hourly timesheet view is the same for Admin, Supervisor and User with a few slight differences depending on account permission settings. Administrators see all features, while supervisors might not see certain features like HR or Account Settings if they do not have sufficient permissions. User level accounts never see HR or Account Settings links.
Account Summary Information
The top of the timesheet contains employee summary information including their mobile login ID which can be used instead of an email address and is useful for logging in on a mobile device where typing an email address is not as convenient. The mobile ID appears next to the Login information. The Account Summary information also contains a user account audit trail under the Event Log and Profile History links that can be used to determine when various account values were altered.
The Estimated Payroll Table
The estimated payroll table calculates a rough estimate of the payroll totals for the current period. Once the new period begins, the Estimated Payroll will reset to zero until new time is added in the new period, even if there is still unarchived time in the previous period. If the payroll period is not set (i.e. payroll period is set to Flexible Schedule) then the Estimated Payroll will use a 45 day period calculated backwards from the last day of the current work week.
If time-off accruals are enabled, user balances will display in the Balances table.
The timesheet displays all time data for the user and, depending on how much data exists, may be several pages long. Clicking the + sign to the left of each record exposes audit trail information including
- The clock in/out IP address
- An audit trail with previous iterations of the time record
- Geolocation coordinates (if captured)
- User photos (if captured)
Time records are color coded by classification. Regular records are clear (i.e. no color) while time-off records have one of several colors displaying around the + sign to indicate the type of record. To determine the record type for a color-coded time record, check the Legend at the bottom of the page.
Each timesheet has 3 tabs:
- Timesheet: This tab shows the current timesheet.
- Time Entry: This tab is used to manually enter time on the timesheet, including time-off requests.
- Archives: Time closed in the payroll process, archived, or deleted will display on the archived tab. Deleted time does not appear in any reports but will continue to display on the archive tab.