Photo Timestamp was designed to prevent employees clocking in for each other, aka buddy punching. The feature uses a standard webcam to snap a photo of your employees when they clock in or out. The photo is then stored within the timesheet. In order to use Photo Timestamp, you’ll need a webcam (any USB attached or built-in web cam will do) and a PC or Mac.
Photo Timestamp does not work on mobile devices like phones or tablets.
Photo Timestamp works best in well-lit areas. We suggest placing the webcam on a desk or mount. The location should be in a designated location where the lighting allows a user’s face to be clearly visible. This helps you identify the location of the photo (such as your front office or employee work station) and the user.
On the Security tab of the Company Settings, and then click the Photo Timestamp link. Select the employees which will use this feature by checking the box next to their name. Note: Photo Timestamp is a paid add-on to the standard Timesheets.com service. If you don’t see the link to Photo Timestamp on the security tab, check with Timesheets.com to ensure you are already paying for the add-on.
Images captured with Photo Timestamp can be viewed by visiting the user’s hourly timesheet and clicking the plus sign (+) at the left of any specific time record. Clicking the plus sign will show additional information about the record including a link to view the in/out photos for that punch. Photos can be viewed on the timesheet after a user clocks out.
The first time a browser is used by an employee to punch in or out, the browser will ask for permission to access the webcam. Depending on the browser, the request could be in the form of a small pop-up window or, in case of the Microsoft Edge browser for example, a bar across the bottom of the page as seen here. Grant permission to allow, or always allow the browser access to the webcam. We suggest ‘always allow’, or your users will need to grant permission each time they punch the clock.
Once the browser is allowed to use the webcam, your user should be able to see their live image in the clock-punch window. You should instruct your users to make sure their face is clearly visible and well-lit when they complete their clock punch.