ADP Run

Your payroll data can be exported to a pre-formatted CSV file for use with ADP Run. You must ask ADP to enable this feature within your ADP account, and you must complete the short setup procedure below. Adjusting Company Settings in Timesheets.com Settings for the ADP export format can be […]

Introduction to Time Off

Timesheets.com has a flexible accrual system and is capable of tracking both time off and time off accruals as workers accumulate “bank” or “leave” balances. This article will direct the reader to the various support pages that address the following functions: How to create accrual categories How to configure accrual […]

Avoiding California Meal Time Violations

Adhering to California meal time rules can be challenging for any company. Timesheets.com has a workaround that could help your company avoid costly penalties by alerting employees that they are approaching a 5-hour limit before a meal time violation occurs. In order to set this up, there are two settings […]

Introduction to the Project Timesheet

The project timesheet is accessed from the dashboard by clicking on a user’s total hours under the Project Timesheets column. The timesheet view is mostly the same for all users but will display certain information only to managers, depending on assigned permissions. Administrators see all features, while supervisors might not […]

Introduction to the Expense Sheet

The expense sheet is accessed from the dashboard by clicking on a user’s total expenses under the Mileage & Expenses column. The default view is mostly the same for all users but will display certain information only to managers, depending on assigned permissions. Administrators see all features, while supervisors might […]

Introduction to Lists

Lists are used to categorize time and expenses for reporting and exporting. List items can be created and edited on their individual pages accessed via the left menu. Timesheets.com has 5 lists: Customers: The customer list is available for use with project time tracking and expense tracking. This list can […]

SurePayroll

Your payroll data can be exported to a pre-formatted text file for use with SurePayroll: Access your closed payroll reports by clicking Reports in the left menu and clicking to report number 4, Closed Payroll Period Reports. Click the export icon in the column to the right. Select “SurePayroll” from […]

Wells Fargo

Your payroll data can be exported to a pre-formatted CSV file for use with Wells Fargo: Access your closed payroll reports by clicking Reports in the left menu and clicking to report number 4, Closed Payroll Period Reports. Click the export icon in the column to the right. Select “Wells […]

Paychex

Your payroll data can be exported to a pre-formatted text file for use with Paychex. Settings for the Paychex export format (including client number and earnings codes) can be found on the Data Export tab of the Company Settings page. Access your closed payroll reports by clicking Reports in the […]

ADP Pay Force

Your payroll data can be exported to a pre-formatted CSV file for use with ADP. Settings for the ADP export format can be found on the Data Export tab of the Company Settings page. Access your closed payroll reports by clicking Reports in the left menu and clicking to report […]

Editing Expenses

To edit expense entries: Navigate to your expense sheet by clicking My Timesheet in the left menu and clicking the Expenses button. Alternatively, you may click on your total expenses from the dashboard under the Mileage & Expenses column. Click the edit icon to the right of the record you […]

Editing Project Time

To edit project time entries: Navigate to your project timesheet by clicking My Timesheet in the left menu (and clicking the Project Time button, if necessary). Alternatively, you may click on your total hours from the dashboard under the Project Timesheets column. Click the edit icon to the right of […]

Sage 100 Support

In order to import data into Sage 100, users must copy and paste data into the Daily Payroll Entry. Timesheets.com provides a preformatted Microsoft Excel (CSV) file that translates our post payroll report data into the proper format for this function. Please contact Timesheets.com for assistance and training if you […]

2. Employee Info Report

The employee info report is a downloadable CSV text file that can be used to back up or check user information. Click the link on the reports page to download the file. The file can be opened in any spreadsheet software (such as Excel) or text file editor.

9. Hourly Record History Report

The Hourly Record History Report can be used to inspect the audit trail for specific users within a date range of up to 366 days. The report can be set to display every record for the desired user’s timesheet that had one or more alerts during the desired date range. […]

6. Customizable Processed Hourly Timesheet Report

Customized reports can be run on data from closed payroll reports. This report will use only the data that has been closed using the Close Payroll Period function, which will include time rounding, overtime calculations, deductions, day start, and time zone considerations. To use this report: Click Reports in the […]

3. Preview Current Period

Choose report number 3, Preview Current Period (with overtime) on the Reports page to see a preview of the payroll report without starting the close pay period process. This report is useful for supervisors who need to see overtime totals during the week but don’t have access to close payroll […]

Accessing and Setting Up Your ProPartner Account

The ProPartner account can be accessed by clicking here: https://partners.timesheets.com To log in, use the username (email) and password you used when you registered for your ProPartner account. You may contact Timesheets.com for assistance if you don’t remember your login credentials. Account Setup Click the My Profile link in the […]

Creating and Editing Calendars

To view calendars and add events: Click Schedules in the left menu. Navigate to the Month, Week, or Day tab. Check the boxes next to the calendars you wish to view under Company Calendars, Human Resources, and Your Calendars in the menu to the right, and click Update View. Click […]

Creating and Copying Schedules

To create a schedule: Click Schedules in the left menu. Choose the users whose schedules you wish to view/edit using the blue Select Users or Select All Users links in the right-hand menu. (Calendar events can also be included in the schedule by checking their corresponding boxes under Company Calendars, […]

Auditing Individual Expense Entries

Every expense entry has an audit history that can be viewed on the user’s expense sheet. To examine a record: From the Dashboard, navigate to a user’s expense sheet by clicking on their total expenses in the Mileage & Expenses column. Click the expand icon to the left of any […]

Auditing Individual Project Records

Every time and expense entry has an audit history that can be viewed on the user’s timesheet. To examine a record: From the Dashboard, navigate to a user’s project timesheet by clicking on their total hours in the Project Timesheets column. Click the expand Button to the left of any […]

Invalid Location Warning

If you’re using the IP Address Lockdown feature and your IP address changes to a new value, you may see the invalid location warning instead of a clock in/out button. To correct this problem, click the gear wheel icon and Company Settings link, then the Security tab. Then click to […]

Email Address Is Already in Use

Sometimes employees return to work after having been laid off, or move from one office to another. There are many reasons why an email address might already be in the Timesheets.com database. If you attempt to add an employee and receive a message about the email address already being in […]

Mistake in Closed Payroll Reports

If you found a mistake in a closed payroll report, you can re-open the report to make corrections. Visit the Closed Payroll Reports page from the Reports section and look for the openicon in the far right column. Note that payroll reports can only be opened sequentially backwards to avoid […]

Correcting an Incorrect Time Zone

New users are created with the time zone of their supervisor unless specifically set to different values. When time zones are incorrect, they can be changed only when the hourly timesheet is empty. If there is any unarchived time on the hourly timesheet, supervisors will not able able to modify […]

Time Not Included In Payroll Report

Customers occasionally call with a problem about timestamps at the beginning of a payroll period that are not included in a payroll report even though the dates are set correctly. There are two possible causes for this issue: Work Day Start Time The administrator has modified the employee’s work day […]

Publishing and Unpublishing Schedules

Schedules can be published or unpublished to control whether users are allowed to see them. Each individual schedule entry is initially hidden from all users until it is published. Unpublished schedule entries appear on screen with a red background while published entries appear with a green background. You can publish […]