Email Addresses for Payroll Data Delivery
Timesheets.com can email your payroll reports and workers compensation wage reports directly to those individuals who process the data, saving you time when closing payroll. To enable the feature:
- Navigate to the Data Export page in Company Setting.
- Click the link for Email Addresses For Payroll Data Delivery
- Enter an email address into the Payroll Processor Email Address and/or Workers Comp. Pay-As-You-Go Email Address fields. If you wish to send the data to multiple email addresses, enter the additional addresses after the first, separating them with a comma but with no spaces.
- Click Save Email Address.
Once enabled, you’ll be able to email reports by visiting the Closed Payroll Period Reports page and clicking the blue Export arrow to the right of the pay period you are interested in. To send, click the Email This Report button.
Payroll Data Formats and QuickBooks
This section contains additional settings for formatting payroll data export files for various payroll and accounting software.
ADP Compatible Settings
Enter the Company Code and Batch Number for ADP exports. (Leave the batch number set to “AA” unless you need to change it.)
Enter the pay codes as defined in the Ceridian system which correspond to your account pay codes. The export file is generated with the following fields: Employee Name, Employee Number, Pay Code, Hours
All of the employee attributes can be set within each user’s settings. They should match those values used within your Ceridian Payroll account.
Heartland Compatible Settings
Enter the Customer Number for the Heartland export format.
Paychex Preview Settings
You can define the earnings codes you would like to use with the Paychex Preview system. These earnings codes must exist in the Preview software prior to performing the import process. You must define all the values in order to generate an export file.
Payroll CS Settings
To generate a Payroll CS file, enter the wage or deduction values below. The wage or deduction number in the import file must match the corresponding pay or deduction item number in Payroll CS. This is based on the Wage Description number on the Pay Item Properties / Other tab or the Deduction Properties / Deduction Info tab in the Payroll CS software setup.
The Employee ID or number in every user’s account must match the 4-digit employee ID in Payroll CS. You may also want to enter the department for every user. The first two characters of the department must match those of a Payroll CS department. If there is no match, the amounts will be entered in the home department. Employee IDs and departments for all users can be quickly updated from this page.
Payroll Relief Settings
The additional formatting for Payroll Relief export files requires the following fields: Employer Name, Firm Name, Firm Code, Client Code, Pay Schedule Desc.
Enter the pay codes as defined in the Polaris system which correspond to your account pay codes. The export file is generated with the following fields: Employee Number, Employee Name, Location, Division, Department, Pay Code, Hours.
All of the employee attributes can be set within each user’s settings. They should match those values used within your Polaris Payroll account.
QuickBooks Desktop Importer
There are two ways to download and import data into QuickBooks Desktop. Method 1 refers to the QuickBooks Desktop Importer tool which can be downloaded by clicking the blue Download QuickBooks Importer Setup File link under the Method One heading.
There are additional fields required to create an IFF file if you must use Method Two. Enter the required information and the IIF file will become available on the Closed Payroll Reports page.
Refer to the Integrations and Exports section of the Help Pages for detailed information on setting up and exporting data to QuickBooks Desktop.
QuickBooks Online Settings
Visit company settings, Export Data tab, then QuickBooks Online section where you can connect Timesheets.com to your QuickBooks Online account. Click the Connect to QuickBooks button to connect.
Refer to the Integrations and Exports section of the Help Pages for detailed information on setting up and exporting data to QuickBooks Online.