Press "Enter" to skip to content

The Problem With Voice Over IP (VOIP)

voice over IP at work

Our company has been using Voice Over IP phone systems for many years. We were lured by promises of convenience and mobility.

Indeed, we love that we can get work calls while out of the office on business – or even pleasure for that matter, that our remote employees can all use the same phone system, that we can check our call history online, and that we can forward calls based on various options. These would all be great features if they were fail safe but, unfortunately, they’re not.

Voice Over IP Pricing

We have used three or four different VoIP companies, including Ring Central, Vonage, and Skype.

RingCentral had maximum minutes per line each month and would cut us off in the middle of calls with customers, simultaneously turning off our 800 number when the monthly budget ran out unexpectedly.

Vonage doesn’t handle forwarding calls as well as Ring Central did but the service is a little cheaper, not that that is why we switched. We did a little research and then took a stab at the service, pricing being less of an issue than features and functionality.

Skype doesn’t really have any features at all and their website is horrible but they have turned out to be a cheap solution to one of the problems we have had with Vonage, namely, that our call quality sucks. Skype isn’t a stand-alone solution for businesses as they don’t offer 800 numbers, line transfers, or anything really, but international calling is free and it works for us as a softphone (I’ll explain what that is in a minute).

Complexity of Interface and Features

Most services we’ve used have complicated online interfaces that require spending hours with tech support just to get the system setup correctly. After that, if you didn’t take notes on the configuration, you’d have to call back and start from the drawing board just to make a simple change. (I created a document on our Vonage configuration because I were to die, my co-workers would have no idea what’s going on with the phones!) While we were shopping around, we spent hours on the phone with customer service just to see if the system could accommodate our needs. Once, we had to cancel service after just two weeks because it wasn’t up to par. What a waste of time!

Softphones and Answering

Vonage, one of the services we’ve used, requires some kind of a softphone to answer calls from anywhere. You can use theirs (which didn’t work very well for us) or a third party softphone app like Bria. Bria itself requires configuration so that’s more time with tech support. We had problems with Bria since day one and finally had to look for another solution due to issues with background buzzing. We found Skype works as an online phone but doesn’t have the features of a traditional softphone. It works better than Bria but randomly doesn’t send calls to one or other of our tech support crew. Problems persist.

Sound Quality and Internet Connection

Our biggest issue with all of the solutions we’ve used has been sound quality and reliability. The simple fact that your phone call and quality is reliant upon your internet connection is, frequently, itself a disaster. It has been my experience through all of this that most internet connections fluctuate. Unless you are downloading files constantly, playing games over the internet, or doing some other real-time upload or download, you almost certainly wouldn’t notice the fluctuations. Movies and videos buffer so even with that you probably wouldn’t see these hiccups. But with VOIP there is no buffer. The system converts your analogue voice, encodes it digitally in real-time, and delivers it to the listener at the other end. If there is even a millisecond of interruption the listener will hear it.

It’s kind of like a cell phone except, these days, most cell phone reception is pretty good. You have to be in an area with bad coverage or under a bridge to cut out. With VOIP it can happen sitting at your desk at any random time. Using bandwidth-heavy programs like screen sharing, for example, also greatly affects line quality.

Is it the VOIP system or your Internet?

To verify there is an issue with the internet, I’d do this:

  1. Open up a Command Prompt window
  2. Enter: ping google.com -t

This brings up a window that shows how fast you’re pinging (or talking to) Google. I use Google because I know Google is fast. So I can be relatively certain that any fluctuations are issues with my own internet connection, rather than that which I am trying to ping.

What you see in the window is a continuous stream of data. I’m interested in the ‘time’. Zero to 50 milliseconds is great. Under 100 is good. When you start getting up to 1000 you’re almost certainly going to have issues with your phone system.

By issues, I mean the sound of some kind of digital interference. This sounds a little different from a cell phone cutting out. You don’t really hear static but the voice becomes choppy and distorted.

Does the VOIP provider matter?

Now, over the years, I have noticed that some connections are better than others. Comcast has pretty much given our entire company problems (but as the worst company in America, what would you expect?). Switching providers made a smidgen of a difference. But what has proven to provide total connectivity superiority is my personal AT&T hotspot. Who would have thought! I have an excellent connection without fail on my hotspot while with any DSL or cable internet there is some kind of problem. With Comcast, it was pretty regular dips in speed, which meant regular sound quality issues. DSL had the same problem. With the radio internet connection I use now (a satellite talks to an antenna using radio waves), my connection is faster and more consistent, but on occasion quits altogether, which means calls are dropped entirely.

All of what I am explaining generally occurs when we are using an internet phone. When we forward calls to a land line we don’t typically have sound quality.

Bottom Line

So, the bottom line for Voice Over IP is that if you don’t have a killer internet connection, you will experience major problems unless you forward to a cell phone, landline, or Skype over 4g. They are all very complex and several are expensive. If you don’t use a softphone, you can’t do things like transfer calls put the customer on hold with hold music. Overall, it’s been a difficult experience using VIOP and we still don’t have the perfect system for our needs. We occasionally entertain the idea of finding a new system, but who wants to spend 10 more hours hunting, setting up, troubleshooting, etc.? We’ll just stick with the one we have found that gives us the least problems.

13 Comments

  1. Timesheets
    Timesheets November 7, 2014

    I love these comments! Part of our reason for expressing the trouble we’ve had with VOIP was to attract comments about alternatives. Thank you! We will look into these.

    • Tomas Dalin
      Tomas Dalin April 11, 2018

      Just gave up yesterday on Vonage, probably have 8 hrs total tech time over several days to set phones to my liking. Inability to put a call on hold and pick it up on another phone that is on the same extension is a big problem in my business but I was going to live with it. Initially the conflict with the modem/router that Spectrum installed is incompatible with Vonage and would need to be DMZ’d. Something Spectrum refused to do so I hacked in and did it myself. Sound quality, music on hold, virtual attendant are all great. I found the tech support folks to be very nice and helpful although 10 of them have 10 different approaches to the same problem??? What finally got my goat, phone would not ring on incoming call but would call out ok. That was very discomforting thinking about all the people calling in and going straight to voicemail and we not really knowing that, checking to see if the phone was working would seem to show that it is. My solution was to get a Vtech 4 line base unit with 3 cordless and 3 corded modules. It has music on hold and a virtual operator. Not as easy to set up as the Vonage with the online account but very dependable.

  2. N/A
    N/A November 7, 2014

    All the VOIP solution you have tried are low cost and low quality. If you want t good VOIP solution you will need to spend a little more money. You will also need a managed dedicated internet circuit for voice traffic only. If you are interested in a quality VOIP solution give us a call (858) 444-2929

    Convergence Communications
    (858) 444-2929

  3. Mark Leonetti
    Mark Leonetti November 7, 2014

    Timesheets Staff,

    Use Grasshopper.com. Now this is value with a professional approach. Puts Ring Central to shame. Have been using Grasshopper.com for our business for 8-years – flawless!!!

  4. www.WesternAutoAndHome.com & www.AdvancingAdvancement.com
    www.WesternAutoAndHome.com & www.AdvancingAdvancement.com November 7, 2014

    Our companies left Grasshopper for VirtualPBX. Grasshopper was over-priced and really didn’t offer the infrastructure we needed with true extensions… it was more of a virtual receptionist for your existing phone lines. VirtualPBX offers true softphones, great rates, lots of bells & whistles, and good call quality.

  5. Ethan Chabert
    Ethan Chabert November 10, 2014

    You seem to be facing a few issues with your network and communications that a true I.T. professional can help you overcome. First being the VoIP service you’re using. All the services you mentioned are inexpensive basic VoIP services. For a full featured hosted PBX and business class service you’ll want to use a true business VoIP company such as CORE Networks. Additionally, you’re right about the internet playing a huge part in the voice quality. That’s where an experienced I.T. professional (like the ones at CORE Networks) can help. They can not only find a better internet provider but also resolve many of the issues you’re experiencing with the current setup. A business class router with QOS configured would grant your voice traffic priority over anything else so when the employee at your front desk is streaming video it won’t interfere with your phone call.

    When you invest in the right equipment, service & people you’ll notice the difference in quality.

    There’s a better way to do I.T. Let us show you how…
    CORE Networks – 985-273-5699

  6. H. Miner
    H. Miner November 11, 2014

    As others have mentioned, the VOIP services you have listed are high quantity/low quality services. A VOIP system needs to be installed properly like any business-grade phone system. For the most part, a VOIP system is not plug and play unless you are a small office.
    At CTS Telecom, our VOIP installations have the required network infrastructure and Quality of Service (QoS) configuration setup from the start.
    Our customers are 100% satisfied.

    Thanks!
    CTS Telecom – 877-287-7762

  7. Matt
    Matt January 14, 2017

    Peggy, I know this post is a couple years old… Just curious if you’ve found better reliability with any particular service of the past year or so?

    I’ve found as network quality improves in my area, so do the phone services. The only thing I see about the above comments that’s troubling, is there’s a HUGE difference between a forwarding service and a voip phone service. For instance, there’s no way Grasshopper has better phone quality than Ring Central, and most of the recommended voip business services are simply forwarding services.

    At any rate, I’ve found that Nextiva has the best call quality out of every provider I’ve tested… curious if you’ve happened to have similar results?

    Thanks,
    Matt

    • Peggy Emch
      Peggy Emch January 17, 2017

      Hi Matt. Thanks for the comment. In the last couple of years, Ring Central seems to have improved. Whether it was an update of their softphones or what, I don’t know, but we have fewer complaints these days.

  8. Jake
    Jake May 9, 2018

    Landline is superior in every way. Our company has never had an issue with the phones EVER. That includes during power outages, internet outages, cell towers down, etc. If our phones don’t work it’s because WW3 happened and even then they will probably still work!

  9. Rosie Love
    Rosie Love July 2, 2018

    If you are looking for the best voip provider maybe I can help you.

  10. amirali
    amirali October 16, 2020

    novinvoip.com is the big company in iran and work about voip tell

Leave a Reply

Your email address will not be published. Required fields are marked *