Time Off Tracking & Accrual Management
Track time off balances, review usage history, and run time off reports with our user-friendly interface. Timesheets.com's time off tracking features are crafted to allow for maximum flexibility. You'll be able to set up each user's accrual type and schedule exactly the way you want. We can allocate accruals by hours worked or according to a preset schedule. You can also set roll over values or define use-it-or-lose it rules.
Accrual Types & Rates
Customize accruable time off categories like sick and vacation time, and non-accruable time off types like holiday and jury duty. You can use any of the standard accrual rates like yearly, bimonthly, weekly, and even by-hours-worked to track employee leave time. You won't have to worry about time accruing indefinitely. All accruable time off categories can be capped with a maximum allowable balance so that time stops accruing at a preset limit.
PTO By Hours Worked
Many states and cities mandate paid sick leave to accrue, at a minimum, on a by-hours-worked basis. That's why you need Timesheets.com. Our service tracks by-hours-worked time off accruals correctly and can be capped annually to prevent an employee from accruing more than they're due in a 12-month period. You can still allow roll-overs from year to year. The by-hours-worked accrual method can be used with any type of time off including vacation and PTO.
Time Off Requests
Timesheets.com takes the burden off of managers with user-initiated time off requests. Employees enter their own time off requests so that managers just have the simple task of approving or denying them. Managers can compare leave requests against available balances on our time off calendar as they make their decisions.
Time Off Calendar
You can check for time off conflicts between workers and approve requests right from the schedule or the employee's timesheet. Our schedule view allows you to view the leave schedule at a glance, by week or month and in context with other events.
Supervisor Approvals
Designated supervisors within your company can review real-time accrual balances before they approve time off. You'll enjoy unprecedented visibility and control over employee time off requests.
Real-Time Reporting
Create time off reports for any leave category, like sick or vacation time, any time of the year. With our customizable reporting, you can see how much time off your employees are taking so you can efficiently manage your business and ensure you have the right number of people on hand.
Frequently Asked Questions about Tracking Time Off with Timesheets.com
Can employees request time off directly in the system?
Yes, employees can request time off using a simple form accessible from within their account. Their manager would then approve or deny the request for time off. Once a time off request is approved, time would be debited from the employee's accrual balance if applicable. Timesheets.com helps managers understand time off requests by displaying the date requested and the employee's accrued balance for reference along side the request.
Does Timesheets.com track accrual balances?
Yes! Timesheets.com can track a number of different types of accrued balances on a per type and per user basis. For instance, we can track both a worker's PTO balance accrued annually at 80 hours per year and also their sick time balance accrued each pay period using a by hours worked formula.
Is Timesheets.com able to configure by hours worked accruals for people with different rates or different annual allotments?
Yes, Timesheets.com is able to accommodate almost any by hours worked rate and annual cap. We can also apply use-it-or-lose it rules or year end trimming where appropriate.
Do you support Use It or Lose It calculations?
Yes, Timesheets.com has a use-it-or-lose-it option in addition to annual and overall accrual caps.
Can accruals be capped?
Yes, Timesheets.com supports annual accrual caps, balance caps, and use it or lose it policies. Accrual policies can be setup on a per user basis providing unprecedented flexibility that leaves employers free to design specific options for different types of employees without being tied to preexisting plans.
Do you support tracking FMLA time or other less common types of time off?
Timesheets.com can support several types of time off that accrue balances, and an unlimited number of non accruable types of time off (e.g. jury duty, bereavement, etc.).
Can I see a calendar view of who’s off and when?
Employee time off records are integrated into both our timesheets and our schedule modules. This allows managers to see time off on the schedule in a calendar format to help determine when overlaps might occur. This ability also helps supervisors who create employee schedules. They can see time off requests before assigning shifts, preventing scheduling conflicts.
Do you have support staff that can help me with setting this up for my company?
We're happy to help, and frankly, we're going to be able to get it done much faster than if you just did it alone, since you're probably new to Timesheets.com. It's a great idea to ask for assistance.
Can I manually adjust or override time off balances?
Yes, and we keep detailed audit information to help you understand an employee's history of accrual and usage if you need to know what happened in the past.
Can I run reports on time off usage?
Yes, you can run a variety of different time off reports to help you better understand your company's time off usage on a worker to worker basis.
Can employees see their balances and history?
Yes. Employees can see their usage and accrual history by logging into their accounts. Balances are displayed at the top of each employee's timesheet.
Timesheets.com > Time Off Tracking