Expense tracking for Billing & Employee Reimbursement
Our expense software is designed to take the pain out of expense tracking. Your employees can track their mileage and expenses right from their phones or computers. Our popular mobile website allows employees to upload photographs of their receipts along with their expense entries. Expenses can be linked to specific customers, jobs, and expense types for simplified accounting and detailed, real-time reporting.
Link Expenses with Customers and Jobs
With Timesheets.com, you'll be able to track mileage and expenses against the same customers and jobs you currently use for billing or job costing. This provides impressive continuity of data between your time and expense tracking and allows you to run reports that provide a complete picture of your profitability.
Bonuses, Commissions, and Per Diems
We do much more than just mileage and expenses tracking. Timesheets.com is capable of tracking all kinds of supplemental costs that go beyond normal reimbursable expenses, all of which can be linked to customers or jobs. We even allow negative amount entries to track things like cash advances. With all your bills saved in the same place, employee reimbursements become much easier when it's time to tally up costs.
Mobile Expense & Mileage Tracking
Employees snap pictures of their expense receipts which are available to managers in real-time. You'll never have to wait for a receipt again. Receipts are stored in standard PDF format so you can download and attach them to invoices. Our mileage tracking feature allows your employees to enter their miles and upload an image of their odometer.
Real-Time Expense Reporting
Timesheets.com offers powerful reporting features. Reports can be filtered by employee, customer, job and other lists so you know exactly what your costs are in real-time. All reports can be exported to QuickBooks or downloaded into PDF or spreadsheet.
Ready to give Timesheets.com a try?
Frequently Asked Questions about Mileage and Expense Tracking with Timesheets.com
How does Timesheets.com handle reimbursements?
Employees can save expenses in Timesheets.com using anything from a mobile device to their desktop computer. Expenses can be grouped for reporting purposes, linked back to specific customers, and include an image of the receipt and a full audit trail. Once new expenses are saved, managers can view and process them (into QuickBooks, for instance) in real time.
How do employees track miles?
Timesheets.com allows managers to save a default mileage rate. When employees drive, they enter the amount of miles on their phone and can even photograph the odometer to upload along with the entry. Miles are converted into a dollar amount when displayed on employee expense sheets.
Can Timesheets.com handle travel-related expenses (parking, tolls, meals, etc.)?
Yes, and Timesheets.com doesn't stop with just handling travel expenses. Our expense sheet can be used to track things like bonuses and commissions, day rates, per diems, and even cash advances or negative amounts. We've tried to make our expense module flexible to meet the varied needs of our customers.
Can I export expenses to QuickBooks?
Yes, Timesheets.com can export expenses to QuickBooks Online and QuickBooks Desktop editions. Contact us for additional information or product support if you'd like more details.
Can Timesheets.com distinguish between business and personal expenses?
Yes, expenses can be differentiated in reporting, for instance, between those paid for using a company credit card and those paid for by the employee using personal funds. Freelancers and private individuals use who Timesheets.com to track personal finances can also track and differentiate personal from business expenses.
What are the mobile/web capabilities and how easy is it for employees to use?
Our software is designed specifically for use online by small and medium sized teams. We like to think we've done a good job making it easy for employees to use, but we invite you to make your own determination by signing up for a free trial. Our mobile site is designed with simplicity in mind to make data entry by employees fast and painless, even without formal training. The desktop version is optimized for managers to manager their workers and view their data.
How is data stored, secured, and what’s the retention?
Timesheets.com data is stored professionally in secure data centers with round-the-clock monitoring and secure backups. We retain data to comply with various requirements, but accounts can be deleted by request. Please review our, Terms of Use, Data Processing Agreement, and Privacy Statement for additional information.
What reporting and analytics does the system provide?
Timesheets.com has excellent reporting and data exporting capabilities. Reports can be generated by vendor, worker, client, or by using other differentiators and filters allowing for very granular reports and exports. Both time and expense data can be exported in CSV (spreadsheet ready) formats or as PDFs.
How accurate and audit-ready are the logs?
Timesheets.com tracks every transaction and every modification or edit to those transactions. The audit trail is readily available and includes standard and necessary information like, for instance, who made changes to a recorded expense, and when those changes were made.
Do I have to pay extra for expense tracking?
There is no extra charge for mileage and expense tracking in Timesheets.com. The expense tracking functionality is built natively into our product and is included with every account.
Timesheets.com > Mileage and Expense