Where Does the Money Go?
When employees capture mileage, categorize spending, and submit expense receipts in real-time, you'll be able to account for every reimbursable penny.
We Have Everything You Need to Manage Expenses
Easy Receipt Capture
Snap and attach pictures of receipts to your expenses while on the the go. Eliminate lost receipts.
Track Back to Clients
Employees can help categories expenses by assigning them directly to clients, projects, or jobs.
Track Mileage Costs
Mileage is calculated as part of the expenses giving you a full picture of reimbursable staffing costs.
Real-Time Visibility
Managers get real-time visibility into expenses and can review receipts before reimbursements.
Reporting & Analytics
Generate reports by vendor, event, worker, client, jobs, and tasks. Go as deep into the data as you like.
Accounting Ready
Export expense data to Quickbooks or payroll, Excel, CSV or even a PDF to use as an attachment.
Policy and Compliance
Standardize the way employees record mileage and expenses so employees submit complete data every time.
Save Time & Reduce Work
Replace paper receipts, spreadsheets, and manual expense reports with one organized system.
Are you ready to try Timesheets.com?
Frequently Asked Questions
How can employees submit expenses and receipts while away from the office?
Employees can enter expenses from a phone or computer and upload a receipt with the entry. Timesheets.com accepts JPG receipt photos and PDF documents of up to four pages; managers can view receipts individually or compile them into downloadable PDF expense reports. (timesheets.com)
Can Timesheets.com help us maintain adequate documentation for employee reimbursements?
Yes. Expense entries can include receipts, notes, customer or job details, and an audit trail. These records can support an accountable reimbursement process, although businesses should establish their own policy. IRS guidance generally requires timely expense records, business-purpose information, and supporting documentation such as receipts. (timesheets.com)
How does Timesheets.com calculate mileage reimbursements?
Managers can configure a default mileage rate. Employees enter their business miles from a phone or computer and may attach a photograph of the vehicle’s odometer. Timesheets.com then converts the mileage into a reimbursement amount on the employee’s expense sheet. (timesheets.com)
Can expenses be assigned to a particular customer, project, or event?
Yes. Expenses can be linked to customers, projects, account codes, vendors, and events. This makes it possible to group costs from a specific client engagement, job, conference, or trade show and obtain a more complete picture of job costs and profitability. (timesheets.com)
Can we separate employee-paid expenses from company-card purchases?
Yes. Timesheets.com can differentiate expenses in reports—for example, separating purchases made with company funds from expenses employees paid personally and need reimbursed. (timesheets.com)
Can we track more than standard mileage and receipt-based expenses?
- Yes. Businesses can record parking, tolls, meals, per diems, bonuses, commissions, day rates, and similar supplemental costs. Cash advances can also be recorded as negative expense entries, helping managers account for advances when calculating the employee’s final balance. (timesheets.com)
How can managers verify whether an employee expense was edited?
Every expense entry has an audit history. Managers can review earlier versions of the record, identify what changed, and see whether the entry originated from the desktop or mobile site. Timesheets.com reports that expense changes are tied to a user and timestamp. (support.timesheets.com)
How do we separate outstanding expenses from expenses that have already been processed?
Managers can reconcile selected expenses after reviewing or reimbursing them. Reconciled entries move out of the open balance but remain available in reports,
Timesheets.com > Mileage and Expense
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