The Best Project Time Tracking Software for Construction

How can we track employee time across different jobs and projects?

Construction teams rarely spend every working hour on the same job. Employees may move between projects, service locations, customers, or different types of work during the same day.

Timesheets.com lets employees record time by customer, project, and account code so every hour can be connected to the work it belongs to. Employees can enter completed time manually or use project timers to record time as they work.

This gives managers a clearer record of how many labor hours are going into each job without relying on paper timecards, handwritten notes, or estimates made at the end of the week.

How do we know how many labor hours each job is actually using?

Knowing that an employee worked eight hours does not tell you which jobs consumed those eight hours.

Project time tracking allows employees to assign their hours to the jobs they actually worked on. Managers can then report on time by customer, project, employee, task, or other work category.

That can help answer practical questions such as:

• Which jobs are using the most labor?
• How many employee hours have gone into a particular project?
• Which types of work consistently take longer than expected?
• Are certain jobs requiring more staff than originally planned?
• How much time is being spent on customer work versus internal work?
• Which employees have contributed time to a specific job?

Instead of reconstructing labor after the work is complete, managers can use recorded project time to see where employee hours are going.

Can we track project time and still use employee hours for payroll?

Yes.

Project time answers “What did the employee work on?” while payroll time answers “How long did the employee work?”

Timesheets.com can support both workflows. Businesses can use employee time records for payroll while also collecting project information needed for job costing, reporting, billing, and operational analysis.

This is useful when employees divide their day among several jobs. The total hours can support payroll processing, while the project records explain how those hours were distributed across the work being performed.

How can employees track time when they are working in the field?

Employees should not have to return to the office just to complete a timesheet.

Timesheets.com can be used from mobile devices, allowing employees to record project time while they are at a job, customer location, facility, property, or other worksite.

Employees can select the appropriate customer, project, and account code and either enter their time or start a project timer. A timer can continue running even after the device is locked.

This makes it easier to record time while the work is happening instead of trying to remember several jobs and hours later.

Can we track different types of work within the same job?

Yes.

A single job may include several activities, phases, services, locations, or types of work. Knowing the total number of project hours is useful, but sometimes managers need to understand what those hours were spent doing.

Timesheets.com uses account codes alongside customers and projects to provide another level of detail.

A business could use those codes to organize time by the categories that matter to its operation, such as:

• Work type
• Service
• Project phase
• Task
• Crew
• Department
• Location
• Equipment-related work
• Internal work

Employees select the appropriate categories when recording time, allowing reports to show not only how long a job took but where the labor was used within that job.

How do we calculate the real labor cost of a job?

The number of hours worked is only part of job costing. Managers also need to understand what those hours cost the business.

Timesheets.com can associate cost rates with project time so reports can show labor costs along with the hours recorded against a customer, project, employee, or work category.

This can help managers compare jobs based on actual labor rather than assuming that the same number of hours always represents the same cost.

For businesses managing several projects at once, labor-cost reporting can provide a clearer picture of which jobs are consuming the most company resources.

Can we track billable and non-billable work separately?

Yes.

Not every hour worked necessarily belongs on a customer invoice. Employees may also spend time on preparation, travel-related activities, internal work, meetings, training, shop work, administrative tasks, or other activities that the company still wants to measure.

Timesheets.com allows project records to be categorized as billable or non-billable while keeping that time associated with the correct job and work category.

That means managers can see the complete labor investment in a project rather than only the hours that eventually appear on an invoice.

Can different jobs or types of work use different bill and cost rates?

Yes.

The value or cost of an hour may change depending on the employee, job, service, or type of work being performed.

Timesheets.com supports bill and cost rates that can be applied to project time. Rates can be configured at different levels, allowing businesses to account for situations where different employees or work categories need different rates.

Employees can record their time without needing access to sensitive financial information, while authorized managers can use the resulting data for job costing, billing, and reporting.

How do we stop employees from accidentally recording time to the wrong job?

As the number of active jobs grows, long project lists can make time entry harder for employees and create more opportunities for mistakes.

Timesheets.com allows administrators to organize projects by customer and control which projects are available to individual employees. Account codes can provide another way to narrow and categorize the work being recorded.

Instead of asking every employee to search through every job in the company, businesses can make the available selections more relevant to the work that employee actually performs.

Clearer project selections make time entry easier for employees and produce cleaner information for managers.

Can employees record mileage and job-related expenses from the field?

Yes.

Jobs can involve more than labor hours. Employees may also need to record mileage, purchases, supplies, travel costs, or other business expenses associated with the work they are performing.

Timesheets.com allows employees to submit expenses and mileage from mobile devices and associate those records with customers, projects, vendors, events, and account codes. Receipt images can also be attached to expense records.

Keeping time and expenses connected to the appropriate work gives managers a more complete record of what a job is costing the business.

How can managers review project time before using it for billing or reporting?

Employees sometimes need to correct an entry, change the selected job, or add information that was originally missed. Managers need flexibility for legitimate corrections while still maintaining confidence in the final records.

Timesheets.com supports project time approvals and maintains an audit history of changes to time records.

Managers can review project entries before approving them and see the history behind changes when additional verification is needed.

This creates a more controlled workflow:

Employees record the work. Managers review it. Corrections are made when necessary. Approved records are ready for reporting, billing, job costing, or payroll workflows.

Can time tracking help us identify jobs that are going over budget?

Labor is often one of the largest costs associated with completing a job.

By consistently recording employee hours against the correct project, businesses can compare actual labor usage between jobs and identify projects that are consuming more employee time than expected.

Managers can use project reports to look at hours, labor costs, billable amounts, and the employees or work categories associated with a job.

This can help identify problems while there is still useful information to act on rather than discovering after completion that a project required substantially more labor than anticipated.

Can historical time records help us estimate future jobs?

Yes.

Previous jobs provide useful information about how long similar work actually takes.

If managers can see the labor hours associated with completed projects, tasks, or work categories, they have a stronger starting point when estimating future work.

Historical reports can help answer questions such as:

• How many labor hours did similar jobs require?
• Which parts of the work usually take the longest?
• How many employees were involved?
• Which types of jobs regularly exceed the original labor estimate?
• How much non-billable labor is normally associated with completing the work?

Over time, accurate project records can make estimates less dependent on memory and provide better information for planning labor on future jobs.

Can we report on multiple jobs without reviewing every employee’s timesheet?

Yes.

Timesheets.com reporting allows managers to group and filter project information by customer, project, employee, account code, and other available categories.

Managers can use summary reports when they want a high-level view of several jobs or detailed reports when they need to see the individual time records behind the totals.

This makes it possible to evaluate labor from the perspective of the job rather than opening each employee’s timesheet individually.

Can project time be exported to the systems we already use?

Yes.

Timesheets.com project reports can be exported in formats such as PDF and CSV, and project time can also be transferred into supported QuickBooks workflows.

Employee hours used for payroll can be reviewed and prepared for payroll export as part of the same overall time tracking system.

This allows businesses to collect accurate time at the source and then use that information for job costing, billing, payroll, accounting, or management reporting without rebuilding the same records manually.

Why do Construction businesses choose Timesheets.com?

Construction businesses need to know more than how many hours employees worked. They need to know which jobs used those hours and what that labor is costing the business.

Timesheets.com gives employees a straightforward way to record project time from the office or field while giving owners, administrators, supervisors, and project managers the detail they need to understand labor by customer, project, employee, and type of work.

Businesses can keep time tracking simple for employees while still collecting useful information for job costing, payroll, billing, estimating, expenses, and project reporting.

Easy to use in the field. Detailed enough for job costing. Useful for understanding where every labor hour goes.